Rhodes Grove Camp and Conference Center
Administrative Assistant Job Description
Position Description
Reporting to the Executive Director, the Administrative
Assistant will provide support to executive director and record keeping for Rhodes
Grove Camp and Conference Center. The Administrative
Assistant will process payroll, and monthly financials and will function as the
main record keeper for Rhodes Grove ministry events. All functions will be performed within the
stated mission and core values of Rhodes Grove Camp and Conference Center.
Strategic Vision and Direction
·
Works with the Executive
Director to plan for human resource, budget, and financial needs for Rhodes
Grove Camp and Conference Center.
·
Reports regularly
to the Executive Director supplying statements of current financial position,
reports illustrating outcomes of organizational operations, statistics to
measure progress of organizational objectives, and other issues of concern to
the Executive Director.
Operational Leadership and Administration
· Human Resource liaison, assisting the Executive
Director by maintaining employee files, maintenance of employee benefits
enrollment including Health Insurance, Health Savings Accounts, Retirement, and
monitoring PTO.
· Bookkeeping to include:
o
Creates Monthly Financial
Reports, Income Statements, Balance Sheets, Cash Flow Statements.
o
Provides support
to the Executive Director during annual CPA review.
o
Reconciles
monthly bank statements, credit card statements, loan statements.
o
Completes all
payroll functions.
§ Bi-weekly payroll processing.
§ Monthly payroll tax Deposits.
§ Quarterly payroll tax filing of Federal, State, and
local returns.
§ Annual payroll tax filing of Federal State and local
reconciliations.
§ Annual creation and distribution of W-2s, 1099s and
accompanying transmittals.
o
Processes
Bi-Weekly Accounts Payable.
o
Processes weekly
cash receipts.
· Processes registrations to ministry events of the camp
· Responsible for Summer Camp registration including,
monthly camper counts, applying financial assistance, health records, release
forms, nurse binder, allergy reporting to kitchen, communication with
partnering churches and being present at registration.
· Answers phone
calls in the absence of the Guest Services Coordinator.
· Provides day-to-day record keeping and oversight for donations
of Rhodes Grove Camp and Conference Center.
· Provides written and verbal reports related to
financials, camper numbers and ministry events to Executive Director a minimum
of every month and when specifically requested.
· Responsible for maintenance and updates of basic
website content.
· Other duties as assigned by the Executive Director
Position Qualifications
· Must identify with and support the
mission, core values and Christian beliefs of the Rhodes Grove Camp and
Conference Center.
· Must have a command of basic
accounting skills.
· Must have previous exposure
to payroll processing.
· Must have advanced computer skills with working
knowledge of Word, Excel, PowerPoint.
· Must possess strong interpersonal skills with the
ability to interact professionally with staff members, Advisory Board members,
regulatory agencies, donors, conference leaders, and campers of all ages.
· Must be able to work in environment that
requires bending, standing in place and lifting up to 50lbs.
· Must pass Background Checks and Child
Abuse Clearances.
· Must possess a valid driver’s license and
have access to reliable transportation.